Why Are Team ID and Team Name Null in My Data Export When the Workbook Has an Owner?

Last updated: May 14, 2026

When project_id and project_name (or workspace_id/workspace_name) are null in your export but the workbook and user fields are populated, it means the workbook lives in that user's personal workspace (ie. personal team) rather than a shared team. This is expected behavior — personal team items don't belong to any shared team, so the team columns are empty.

Symptoms

Your exported CSV has rows where flowbook_id, flowbook_name, and user_email are populated, but project_id and project_name are null.
You're unsure whether the null values indicate a data issue or an expected scenario.

Cause

Every workbook in Gumloop belongs to either a team (shared workspace) or a user's personal workspace. When a workbook is in a personal workspace, there is no team associated with it, so the team fields in the export are null.

The export includes personal workspace items only when the include_personal_workspaces option is enabled (either via the UI toggle or the API parameter). If you see null team fields, those rows represent work that hasn't been moved into a shared team.

Understanding the Field Names

The export field names can be confusing because different export types use different labels for the same concept:

Workflow exports use project_id and project_name for the team columns.
Agent exports use workspace_id and workspace_name for the team columns.
The Gumloop UI refers to both as "Team ID" and "Team Name" under "Team Info."

All three — project_id, workspace_id, and "Team ID" — refer to the same concept: the shared team a workbook or agent belongs to. The naming difference is a legacy inconsistency in the export format, not a separate concept.

Quick Reference

Export Field	UI Label	Meaning
`project_id` / `workspace_id`	Team ID	The unique identifier of the team (null = personal workspace)
`project_name` / `workspace_name`	Team Name	The display name of the team (null = personal workspace)
`flowbook_id`	Workbook ID	The unique identifier of the workbook
`flowbook_name`	Workbook Name	The display name of the workbook
`user_email`	User Email	The email of the user who owns or ran the item

How to Identify Personal vs. Team Items

Open your exported CSV.
Filter the team column (project_id or workspace_id, depending on the export type).
Rows where the team column is null or empty are in the owner's personal workspace.
Rows where the team column has a value belong to that shared team.

How to Control Whether Personal Workspace Items Appear

Go to Settings → Data Export.
When creating a new export, look for the Include personal items toggle.
Toggle it off if you only want team data (no null team fields).
Toggle it on if you want a complete picture including personal work.

If using the API, set the include_personal_workspaces parameter to false to exclude personal workspace items.

Still Need Help?

If this didn't resolve your issue, reach out to support at support@gumloop.com.