How to Set Up a Scheduled Trigger in Gumloop Workflows

To run a workflow on a recurring schedule, add a Time Trigger to your workflow, configure the schedule using natural language or a cron expression, and activate it. Your workflow will then run automatically at the times you specify.

Setting Up a Scheduled Trigger

• Open your workflow in the Workflow Editor.

• Click the Trigger button in the top toolbar.

  

• Select Create a Time Trigger from the trigger type options.

  

• Describe your desired schedule in plain language (e.g., "every weekday at 9 AM Eastern").

• Click Create to enable your trigger.

  

Configuring Your Schedule

You can configure the schedule in two ways: natural language or manual cron.

1. Natural Language

   Type a plain-English description of when you want the workflow to run. For example:

   "Every Monday at 6 AM"

   "Every weekday at 10 AM"

   "Every hour"

   

   The Timezone dropdown below the description field defaults to your local timezone. Change it if you want the schedule to run in a different timezone.

2. Manual Cron Expression

   Toggle Manual in the trigger dialog to enter a cron expression directly. Use this if natural language gives you an error or if you need a very specific schedule.

   See the Manual Time Settings reference for the full list of fields and examples.

   

Common Issues

• My trigger suddenly stopped firing:

  Triggers auto-delete after 3 consecutive failed runs. When a trigger is deleted this way, the trigger owner receives an email notification. Check your inbox and spam folder for this notification.

  To recover:

  • Fix the root cause of the failure (often an expired authentication or a broken node).

  • Re-add the Time Trigger node to your workflow and configure the schedule again.

  • Consider increasing the Max Failure Count in the cron settings to give yourself more time to catch issues.

  • Use an error shield to prevent trigger failures from cascading.

    

• I get an "Invalid cron expression" error

  Complex schedules described in natural language sometimes fail to parse correctly.

  To fix this:

  • Try simpler, more direct language (e.g., "every weekday at 9 AM" instead of "every business day except holidays at 9 AM Eastern time").

  • Switch to manual cron entry using the settings cog for full control.

• I'm unable to click on create a time trigger

  Make sure you have a saved workflow ready to schedule. You should save your workflow both before and after adding a trigger.

  

• I can't create a new trigger

  On the Free plan, you can only have 1 active trigger at a time across all workflows. Deactivate your existing trigger first, then create the new one. Upgrade to Pro to run multiple triggers simultaneously.

For anything else, reach out at support@gumloop.com or in the shared Slack channel.