What Are the Different Sharing Roles (Editor, Viewer, Use Only)?

Gumloop has four sharing roles: Owner, Editor, Viewer, and Use Only (agents only). The role you assign determines what the other person can do with your resource.

Role Comparison

What Each Role Means

• Owner — The person who created the resource. Full control. Cannot be removed through the sharing UI.

• Editor — Can do everything the Owner can except transfer ownership. Can add and remove other Editors and Viewers.

• Viewer — Read-only. Can see the resource and its configuration, and make a copy to their own space. Cannot edit anything.

• Use Only (agents only) — Can chat with the agent but cannot see its configuration, instructions, tools, or settings. Ideal for sharing an agent with end users.

Which Roles Are Available?

Not every role is available on every resource type:

How to Assign a Role

1. Open the resource and click Share.

2. Enter the person's email in the "Add people" field.

3. Click the dropdown arrow on the Share button and select the role.

4. Click Share.

To change a role after sharing, open the Share dialog, click the role label next to their name, and select a different role or Remove.

Good to Know

• Direct user grants always take priority over General Access settings. If you're added as a Viewer directly, you'll be a Viewer even if the organization-level access is set to Editor.

• Team members get Viewer access by default. To give someone edit access within a team, explicitly add them as an Editor via the Share dialog.

• Anonymous users (not signed in) are capped at Viewer regardless of the public access role setting.

Related Docs

• Share Permissions

• How Do I Let Someone Else Edit My Agent?

• How to Allow Other Users to Edit My Workflow

Still Need Help?

If this didn't resolve your issue, reach out to support at support@gumloop.com.